If you or your organisation, are interested in having a local event endorsed by inSEA , or hosting a regional or world InSEA congress (NOTE there is a two-stage application process for World Congresses), please send a brief expression of interest to secretary.insea[at]gmail.com.

Please note: Only InSEA members are entitled to make proposals.

The following tables list the specific InSEA requirements for each type of event application:

Timings

  • InSEA can endorse events every year
  • InSEA can co-organize events with local partners every year if they do not compete with Regional or World congress
  • InSEA will promote one World Congress every 2 years
  • InSEA can promote one Regional Congress in each region every 2 years (alternate years to World Congress)
  • InSEA can promote/ organize Regional Congress in the same year in different continents
  • InSEA Regional Congress must not be held in the same year as an InSEA World Congress

NOTE: Endorsement does not imply any legal or financial responsibility on the part of the Society.

InSEA World Congress

NOTE: there is a two-stage application process for World Congresses - for details, contact secretary.insea[at]gmail.com

Requirements:

  • Audience is expected to be from all continents,
  • Liaise with InSEA Secretary, Treasurer and Executive Board on all preparations.
  • Participants must be InSEA members.
  • Include InSEA logo and link to web site on website an all publicity in preeminent position.
  • The organisers must be affiliated organisations.
  • Include members of InSEA from the region; world councilors: and executive officers in the Expert or Scientific Committee.
  • Registration fees for InSEA congress must be kept as low as possible.
  • Opening and Conclusion sessions with InSEA Executive officers.
  • Host the InSEA general assembly and handover between World Councils and Executive Officers.
  • Have the awards ceremony (Sir Herbert Read Award; Mahmoud El-Bassiouny Award; Edwin Ziegfeld Award; InSEA Doctoral Research Award in Arts Education).
  • Make available suitable meeting rooms for World Council, Executive Board, Publications, Research and Advocacy Boards, IJETA & IMAG Boards and Regions.
  • Have a room for exclusive use as an InSEA office.
  • InSEA leaflets and other advertising InSEA materials in participants folders.
  • A printed program for delegates.
  • Free registration for Executive Officers and InSEA world Council Reps- up to 25.
  • Free registration and, if possible, accommodation for the award recipients (Sir Herbert Read Award; Mahmoud El-Bassiouny Award; Edwin Ziegfeld Award; InSEA Doctoral Research Award in Arts Education, up to 4) accommodation for Executive officers - up to 6.
  • Open access E- Proceedings published by InSEA (reviewed and edited by the Congress Expert or  Scientific Committee).
  • Plenary Opening ceremony with InSEA officers and not concurrent with other events.
  • Plenary Closing ceremony with InSEA officers and not concurrent with other events.
  • Place in the program to the Awards Ceremony : Sir Herbert Read Award; Mahmoud El-Bassiouny Award; Edwin Ziegfeld Award; InSEA Doctoral Research Award in Arts Education Presentations.
  • InSEA General Assembly not concurrent with other events.
  • InSEA information/registration desk.
  • InSEA executive room.
  • InSEA Publications desk.
  • Space in the Programme for InSEA exhibitions.
  •  Follow plastic free or low plastic waste goals, omitting or, at the very least reducing the most ecologically harmful ones (i.e. non-recyclable) should be at the top of the congress priorities.

InSEA Regional Congress

Requirements:

  • Liaise with InSEA Secretary, Treasurer and Executive Board on all preparations.
  • Liaise with World Councillors that represent the Region on all preparations.
  • Liaise with Regional Council (if one exists; currently Asia and Europe).
  • Include InSEA logo and link to web site on website an all publicity in preeminent position.
  • Audience is expected to be from the region, but InSEA members from other regions can also participate.
  • Advertise the congress widely to InSEA members and beyond
  • The organizers must be members or affiliated organisations.
  • Registration fees for InSEA congress must be kept as low as possible.
  • Discount for InSEA members in the registration fees.
  • Include regional council meetings in the program.
  • InSEA poster/video in the venue.
  • InSEA leaflets and other advertising material in participants folders to promote membership.
  • Free registration for InSEA world Council Reps of the region ( up to 3) and Executive officers ( up to 6 ) and to the recipient of the regional award InSEA Award Excellence in Research.
  • Provide accommodation for at least 3 Executive officers.
  • Open-source E- Proceedings published by InSEA (reviewed and edited by the Congress Expert or Scientific Committee).
  • Plenary Opening ceremony with InSEA officers and not concurrent with other events.
  • Plenary Closing ceremony with InSEA officers and not concurrent with other events.
  • InSEA information desk.
  • At least one Keynote must be from InSEA.
  • Include Members of InSEA from the region; regional world councilors: and executive officers in the Expert or Scientific Committee.
  • Space in the Programme for InSEA Exhibitions.
  • Place in the program for the Regional Award ceremony (InSEA Award Excellence in Research).
  • Follow plastic free or low plastic waste goals, omitting or, at the very least reducing the most ecologically harmful ones (i.e. non-recyclable) should be at the top of the congress priorities.

 

InSEA Events- Seminars/ Symposia/small conferences

Requirements:

  • Format must include interactive participation, for example, workshops, performances; exhibitions;  conversation time.
  • Advertise event widely to InSEA members and beyond.
  • Include InSEA logo and link to web site on website an all publicity in preeminent position.
  • Registration fees must be kept to an absolute minimum.
  • Discount for InSEA members in the registration fees.
  • InSEA desk/poster/video in the venue(s).
  • InSEA leaflets and other advertising material in participants folders.
  • Free registration for InSEA world Council Reps of the region (up to 3) and Executive officers (up to 6 ) and, if appropriate, to the chair(s) of the InSEA Regional Council (up to 2).
  • Open-access E- Proceedings or resultant publication published by InSEA (reviewed and edited by the organisers/ Scientific Committee).
  • Plenary Opening ceremony with InSEA officer(s) and not concurrent with other events.
  • Plenary Closing ceremony with InSEA officer(s) and not concurrent with other events.
  • Include members of InSEA from the region; regional world councillors: and executive officers in the Expert or Scientific Committee.
  • Space in the program for InSEA Exhibitions.
  • Follow plastic free or low plastic waste goals, omitting or, at the very least reducing the most ecologically harmful ones (i.e. non-recyclable) should be at the top of the congress priorities.

Endorsed events (events may be, for example, small conferences, exhibitions, interventions, calls to participate, e-events or community-based activities that are NOT organised by InSEA, but are in line with the aims of the Society)

InSEA will advertise the event in the INSEA web page, InSEA newsletter; Facegroup, Twitter and Linkedin group.

The Organising Committee of the event will:

  • Apply to InSEA for endorsement status.
  • Add the InSEA logo and a link to the InSEA web page in the event web pages.
  • Ensure a discount on registration fees for InSEA Members (for example at a conference, if there is a fee).
  • Ensure the distribution of InSEA leaflets to participants (InSEA will send the leaflets by email to be printed out to the organization prior to the event - or linked in the event web page).
  • Where appropriate, include space in the program for an InSEA presentation or workshop, to be conducted by an InSEA representative to promote InSEA to new members and offer free registration for the InSEA representative.
  • Follow plastic-free or low plastic waste goals, omitting or, at the very least reducing the most ecologically harmful ones (i.e. non-recyclable) should be at the top of the congress priorities.